Confidentiality of Student Records: Policy Excerpt

The College has a legal obligation to protect the individual's right to privacy regarding
the personal and academic information in its possession.

The policy as it related to confidentiality applied in College Directive AA35 is based on
both the students' right to privacy and the College's responsibility for the judicious use
of student data. This policy complies with the requirements of the Freedom of
Information and Protection of Privacy Act (Government of Ontario, 1987).

The College will regard each student record as a unique and private document,
maintained in a secure, controlled environment. Access to student information held in
any medium (hard copy, computerized database, microfiche) must observe the
principles of confidentiality according to guidelines provided by the Registrar.

Data is used by the College for record keeping, reporting and analysis purposes only. It
is updated, corrected, or amended, as appropriate, upon notification and/or
documented request from student, faculty member, Director or Manager as
appropriate. Student record data is maintained live a minimum of one year following
the student's last academic activity, after which time it is purged and archived.

Data on the student's record is available for his/her perusal, under supervision of the
Registrar's Office staff, and is protected by security measures, including the regulation
of access to the Student Information System.

In compliance with the Freedom of Information Act, Section 42 (b), Algonquin
College cannot release student information without the written authorization of
the student.